Thank you for joining us for NN4Y’s 2024 Hill Day on March 1, 2024, from 9 AM to 12 PM ET as part of our National Summit on Youth Homelessness at the Hyatt Regency on Capitol Hill in Washington, DC. Many youth experiencing homelessness continue to struggle to get plugged into networks of support, and your voice is needed to help transform systems to prevent and end youth and young adult homelessness!

Hill Day allows Summit attendees to speak directly with lawmakers on Capitol Hill about the issues affecting youth and young adults experiencing homelessness, community-based service providers, and schools, and advocate for our collective policy agenda! NN4Y will provide specific asks for the Members of Congress and Fact Sheets about our policy priorities.

We are providing a webinar for all Hill Day participants on Tuesday, February 6th at 2 PM ET where NN4Y will provide important information to ensure everyone schedules and is prepared for their meetings, with time for attendees to meet with others from their state.

• As a state captain, you will be responsible for coordinating both SENATE meetings for all in-person registrants in your state. This means that you will be responsible for scheduling the meetings with your Senators on behalf of all of the attendees from your state.
• You are NOT responsible for scheduling the meetings with the HOUSE REPRESENTATIVES from your state. However, we are asking that you encourage all attendees to schedule their own House meetings. Also, please schedule your House meeting and invite others in the same district to join. You can find your US Senators and Representatives here.
• You will be introduced to registrants from your state by February 4th. Please use that email to coordinate the meetings and prepare meeting agendas in advance.
• An informational webinar for all hill day participants will take place on Tuesday, February 6th at 2 PM ET. The webinar will cover:
• How to schedule + prepare for your meetings
• What you need to know about in-person meetings post-COVID on Capitol Hill
• What our congressional asks are
• Q&A

• Attend the webinar on February 6th (or watch it on demand).
• Coordinate and facilitate a prep meeting in advance of attending the NN4Y Summit in person to prepare for your hill meetings. Make a copy of this draft agenda to build out your meeting agendas. Everyone participating should have talking points to persuade support of our advocacy agenda.
• Schedule meetings with your U.S. Senators on behalf of all of the attendees from your state. NN4Y has provided you with a draft email to send below.
• Remind everyone in your state to schedule their own U.S. House Representative meetings and encourage those with the same U.S. Representatives to coordinate.
• Send an email with Fact Sheets in advance of hill meetings to each office you are meeting with.
• Send follow-up emails after hill meetings.
• Read the advocacy materials provided by NN4Y and attend Hill Day!
• Complete the report back form (to be provided during the Summit) for each hill day meeting, so NN4Y knows how to follow-up.

• February 1
• Begin scheduling meetings with U.S. Senators (+ your U.S. Representative).
• February 6
• Attend NN4Y Hill Day prep webinar.
• By February 23
• Schedule and facilitate a meeting to prepare for meetings with all state attendees.
• Send pre-meeting materials to all congressional offices you are meeting with.
• March 1
• NN4Y Hill Day
• March 1-2
• Fill out the report back form to tell NN4Y about your meetings (one form submission per meeting).
• By March 7
• Send follow-up emails to every congressional office you met with.

Use this email as a template and customize it however you want. Please remember to remove all underlines and [ ] before you send the email.

SUBJECT: Constituent Requesting Meeting with Senator/Representative __________

EMAIL:

Dear ,

I am reaching out to request a meeting with Senator/Representative _________ [on behalf of myself and other constituents from your state/district]. I work for [insert organization name] and I live [insert city/town and state]. I/We would like to speak with you about the urgent and unique needs of youth and young families experiencing homelessness in [insert district or state] and solutions Congress must advance to plug our young people into networks of support.

We would like to meet with you on Friday, March 1st between 9 AM and 12 PM ET. Please let me know when you are available. We look forward to speaking with you.