2021 National Summit on Youth Homelessness
Summit

Draft Email to Schedule Congressional Meetings

Use this email as a template and customize it however you want. Please remember to remove all underlines and [ldzxpw] before you send the email.

SUBJECT: Constituent Requesting Meeting with Senator/Representative _______________

BODY:

Dear  ,

I am reaching out to request a meeting with Senator/Representative _________ [on behalf of myself and other constituents from your state/district].  I work for [insert organization name] and I live [insert city/town and state]. I/We would like to speak with you about the urgent and unique needs of youth and young families experiencing homelessness in [insert district or state].

We would like to meet with you on Thursday, March 25th between 9 AM and 1 PM ET. Please let me know when you are available. We look forward to speaking with you.

Sincerely,

Draft Email Sending Materials in Advance of Your Meetings

Use this email as a template and customize it however you want. Please remember to remove all underlines and [kdizopw] before you send the email.

SUBJECT:  Meeting Materials for Youth Homelessness Meeting on 3/25

BODY:  

Dear  ,

I/We are looking forward to our meeting with you on March 25th at [insert time].  In advance of this meeting I am sharing the following fact sheets and [insert any local data, reports, or resources]:

  • Runaway and Homeless Youth Trafficking Prevention Act
  • Emergency Family Stabilization Act
  • FY22 Appropriations Priorities and Request
  • 117th Congressional Priorities
  • [if you are adding local data/information]

[Below, please find the zoom meeting information to use to join this meeting. I also added you to the calendar invitation.  OR  thank you for providing the zoom/conference call information for this meeting]

Please let me know if you have any questions. I/We look forward to speaking with you.

Sincerely,

NOTE: INSERT FACT SHEET ATTACHMENTS FROM NN4Y WEBSITE

Draft Follow-Up Email to Send After Your Meetings

Use this email as a template and customize it however you want. Please remember to remove all underlines and [kdizopw] before you send the email. If you are a state captain sending a follow-up email on behalf of your delegation, please cc everyone from the state on the email you send.

SUBJECT: Follow-Up From Our Meeting: Youth Homelessness

BODY:  

Dear [include the names of all staffers you met with],

Thank you so much for meeting with us about the important issue of youth and young adult homelessness. We enjoyed speaking with you about how your boss can help us prevent and end homelessness for youth people. As promised, I am following up to share the fact sheets on the issues that we discussed during our meeting: 

  • Runaway and Homeless Youth Trafficking Prevention Act
  • Emergency Family Stabilization Act
  • FY22 Appropriations Priorities and Request
  • 117th Congressional Priorities
  • [if you are adding local data/information]

In addition, I would love to host you and your boss for a virtual site visit (and in person when we can do that safely) so you can learn more about our work in your district/state. 

Please let me know if you have any questions. We look forward to staying connected.  

Sincerely,

(INSERT FACT SHEET ATTACHMENTS FROM WEBSITE)